Monthly Archives: May 2014

Hotels for your work conference


Advantages of holding a company conference at a hotel

Sometimes you will hear hotels being referred to as places of luxury accommodation. As a matter of fact, they really are. However, whenever people are planning for their business meetings, the last place they resort to when looking for a venue is a hotel. Nevertheless, it may catch you by surprise that the most booked out places when it comes to conferences are hotels. Whether it is a small gathering or a 500 delegate meeting, holding your company conference at a hotel would be the best decision. The best way of booking these conferences or meetings is using the services of a venue finder. They can find you the best venues at the best prices and stop all the worry and work for you.

With their conference services, hotels are in a position to hold fully catered seminars, provide meeting rooms for any given type of gathering and also offer discount rates for some of their hotel rooms. All of these services are meant to ensure that the guests or hosts of a business meeting get to have some smooth and enjoyable time.

While most people may still not understand why a hotel is the best places for holding conferences, I am going to look at some of the benefits of doing so in the paragraphs below.

The first advantage is the full catering service offered by hotels. Most businesses try to plan and cater for themselves in their events. Well, this may not always work out. If the guests are to be fully impressed, then professional services definitely have to be brought in, and this is what hotels offer. With their catering companies inside them, hotels have the ability to offer your guests delicious meals that would leave their mouths watering. This may include some hot breakfast, snacks during your break hours and lunches accompanied with deserts.

Depending with agreement, some hotels will include the catering, conference room, Internet and conference organizing personnel all in one package. This kind of service is to ensure that you company conference goes on successful devoid of any hitches mostly attributed to the stress that comes with planning for such events. The organizing personnel will therefore take care of all other issues touching on the Internet, catering and the meeting room as you spend you precious time with the guests.

With a hotel, you have an option of booking rooms for all your attending delegates. This comes with a number of advantages such as ensuring that no one is late for the meeting since they will have spent the night before there. Time will therefore be saved in the process and you can kick-off as planned. There are common situations with meetings where you get some primary speakers getting lost or still held up in a traffic jam. This will therefore be no more.

Reserving rooms for guests will also enable your company to get some discount. If they were therefore meant to cover their own accommodation expenses, letting them know that there is some discount will definitely make them happy. In the end every one saves.

Most hotels have different types of conference rooms that can perfectly suit your needs. The size of the meeting does not matter in this case and the room can be set up in certain way to make the event effective. For example, it can be configured to resemble a classroom for those planning to hold courses or workshops.

There is also the boardroom type of set-up that can take up different shapes of seating arrangement, H-square or U-shape seating plans. This is a perfect arrangement that allow numerous speakers to be seen and heard as well as providing a good platform for discussing. The Banquet and reception type can be used for celebrations, awards giving or prizes for individuals.

Holding a company conference at a hotel is also advantageous as delegates get the chance to enjoy the surrounding facilities safely at night. This is due to the fact that most hotels are placed strategically within towns and cities. They can therefore easily go out at night to clubs, restaurants or the movies and so on, depending with that one can do with their free time.

To help with your next conference try We can help you find the perfect hotel and a great price.